Rephrasing Packed Agendas

We often repeat the phrases we hear, which is why it's common to come to a meeting and hear things like:

"We have a lot to get through today.”
"We have a packed agenda this morning.”
"Let’s get started — there’s quite a few things to discuss."

These phrases are typically meant to encourage focus and productivity. Unfortunately, they’re not always effective. In fact, these phrases can unintentionally send the wrong message. Instead of creating an extra motivation, they often highlight what’s lacking — time.

Even though everyone has set aside time for the meeting, these phrases imply it’s still not enough. They emphasize how packed people’s days are, reminding them that even more effort is required.

It’s true a meeting may have a full agenda. But if the goal is to empower the group, it’s worth choosing language that supports that goal. To inspire and energize your team, it’s better to start in another way. I recommend opening with something positive like gratitude, excitement, or appreciation. For example:

"I’m so glad we had this time reserved to connect.”
"I’m excited to hear everyone’s updates on this project.”
"I appreciate you all coming today."

Be mindful of how often your language reinforces scarcity — especially around time. People already carry plenty of stress. That’s why it’s helpful for leaders to choose phrases that center on abundance and appreciation instead.

Author: Bri McWhorter
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